Clearinghouse

How to Enroll and Run Queries

Vertical Identity Drug & Alcohol Consortium Clearinghouse Mandatory Enrollment started 1/6/2020

As clients of Vertical Identity, you have our support in this process.

For enrollment you have two options:

1) Watch Videos Part 1 and Part 2 for Step by Step Instructions or

2) Follow Instructions on this page.

We suggest to watch the videos, while completing the process and pause it as you move step by step. A good way to do this, is by watching the video on your cell phone, while having a laptop or tablet to complete the process with the FMCSA.

 

Part 1: Step by Step Instructional Video

Step 1 – Link your FMCSA Portal to Clearinghouse
Step 2 – Create Login.gov

Part 2: Step by Step Instructional Video

Step 3 – Register in Clearinghouse as Owner Operator
Step 4 – Select Vertical Identity as your C/TPA
Step 5 – Buy Credits from FMCSA

How to Buy Query Credits

You must run a query on each driver pre-employment and annually. Here is how to make sure you have query credits.

Step by Step Documented Instructions for those who prefer to Read Instructions instead of following Video Guide

 

Step 1 Instructions – Link your FMCSA Portal to Clearinghouse

Why link your Clearinghouse account and Portal account?
Any company with a USDOT number can have a FMCSA portal account. This account links all of your FMCSA resources. https://portal.fmcsa.dot.gov/login

Linking your Portal account will associate your Clearinghouse activity with your USDOT Number, which will enable DOT personnel to verify your Clearinghouse activity quickly and easily after January 6, 2020. Establishing this link today will help streamline interactions with DOT personnel down the road.

FMCSA Portal Account holders Registration instructions.
Before you begin to register as an Employer in the Clearinghouse, please confirm that you have added the Clearinghouse role in your Portal profile.
To do this, please follow these steps (Video Part 1)

●Login to the FMCSA portal->navigate to Account Management->My Profile->Portal Roles/USDOT#
●Confirm the presence of / or add the “DACH Motor Carrier Admin” role from the available roles list to your Requested Roles
○Note: you will need to add this role for each USDOT# in your Portal account.

Click Update Profile

If you are the Portal Admin (Company Official), the role will be approved automatically. Return to the Clearinghouse to complete your registration.
If you are NOT the Portal Admin (Company Official), you will need to wait for the role to be approved before you can continue your registration in the Clearinghouse. We recommend you reach out to your Portal Admin (Company Official) to approve the role. They must approve the role in Portal. Once you’ve completed the above steps, start the Clearinghouse Employer registration process and select “Yes, I have a FMCSA Portal Account” in Step 2 of the process (Video Part 2)
●You will then be prompted to enter your Portal credentials.
●After your Portal credentials are successfully verified, your Portal information will be brought into the registration process and will visible in your My Profile section after you’ve completed registration. For more detailed instructions, please click on the following link for the registration job aid for employers: https://clearinghouse.fmcsa.dot.gov/Resource/Index/Registration-Employer-Instructions

Step 2-4 Create Login.gov & Register in Clearinghouse as Owner Operator
Links for detailed registration instructions: Employers (including Owner Operators)
https://clearinghouse.fmcsa.dot.gov/Resource/Index/Registration-Employer-Instructions

Drivers covered under an employer’s consortium (random testing program)
https://clearinghouse.fmcsa.dot.gov/Resource/Index/Registration-Driver-Instructions

Go to https://clearinghouse.fmcsa.dot.gov/ to register and select Vertical Identity at your C/TPA.

Step 5 – Buy Credits/Queries from FMCSA directly

The FMCSA Clearinghouse will charge $1.25 for each full or partial query that is made by you or your designated C/TPA on your behalf. You will need to run queries for new operators/drivers as well as current drivers annually.

 

Clearinghouse Guide Links

Links for detailed registration instructions:
Employers (including Owner Operators) Link to Clearinghouse

Drivers covered under an employer’s consortium (random testing program) Link to Clearinghouse

Go to https://clearinghouse.fmcsa.dot.gov/ to register and select Vertical Identity at your C/TPA.

 

FAQ

What is the FMCSA Commercial Driver’s License Drug and Alcohol Clearinghouse?

The Clearinghouse is a secure online database that will give employers, FMCSA, State Driver Licensing Agencies, and State law enforcement personnel real-time information about CDL driver drug and alcohol program violations, thereby enhancing safety on our Nation’s roadways. An act of Congress directed the Secretary of Transportation to establish the Clearinghouse.

When must I use the Clearinghouse?
JANUARY 6, 2020: Authorized users will be required to complete the actions described in the Clearinghouse final rule. At this time, employers will be required to conduct both electronic queries and traditional manual inquiries with previous employers to meet the three-year time frame, required by FMCSA’s drug and alcohol use testing program, for checking CDL driver violation histories. Drivers may also view their own records for information recorded on or after January 6, 2020.

JANUARY 6, 2023: Once three years of violation data are stored in the Clearinghouse, employers are no longer required to also request information from the driver’s previous FMCSA-regulated employers under 391.23(e); an employer’s query of the Clearinghouse will satisfy that requirement.

How will I use the Clearinghouse?
EMPLOYERS
Report drug and alcohol violations and check that no current or prospective employee is prohibited from performing safety-sensitive functions, such as operating a CMV, due to a drug and alcohol program violation for which a driver has not successfully completed a Return-To-Duty (RTD) process.

CDL DRIVERS
View own record, provide consent to current or prospective employers to access details about any drug and alcohol program violations, and select a Substance Abuse Professional, if needed.