FMCSA Clearinghouse Enrollment

DOT Clearinghouse Enrollment

How to Enroll and Run Queries

Vertical Identity Drug & Alcohol Consortium Clearinghouse Mandatory Enrollment started 1/6/2020

As clients of Vertical Identity, you have our support in this process.
For enrollment you have two options:

1. Watch Videos Part 1 and Part2 for Step by Step Instructions or

2. Follow Instructions on this page.

We suggest to watch the videos, while completing the process and pause it as you move step by step. A good way to do this, is by watching the video on your cell phone, while having a laptop or tablet to complete the process with the FMCSA.

Part 1 : Step by Step Instructional Video

Step 1 – Link your FMCSA Portal to Clearinghouse
Step 2 – Create Login.gov

Part 2 : Step by Step Instructional Video

Step 3 – Register in Clearinghouse as Owner Operator
Step 4 – Select Vertical Identity as your C/TPA
Step 5 – Buy Credits from FMCSA

How to Buy Query Credits

You must run a query on each driver pre-employment and annually. Here is how to make sure you have query credits.

DRUG & ALCOHOL TESTING POOL

Affordable & fast drug and alcohol consortium Enrollment

STEP BY STEP DOCUMENTED INSTRUCTIONS FOR THOSE
WHO PREFER TO READ INSTRUCTIONS INSTEAD OF
FOLLOWING VIDEO GUIDE

Step 1 Instructions – Link your FMCSA Portal to Clearinghouse

Why link your Clearinghouse account and Portal account?

Any company with a USDOT number can have a FMCSA portal account. This account links all of your FMCSA resources. https://portal.fmcsa.dot.gov/login

Linking your Portal account will associate your Clearinghouse activity with your USDOT Number, which will enable DOT personnel to verify your Clearinghouse activity quickly and easily after January 6, 2020. Establishing this link today will help streamline interactions with DOT personnel down the road.

FMCSA Portal Account holders Registration instructions.

Before you begin to register as an Employer in the Clearinghouse, please confirm that you have added the Clearinghouse role in your Portal profile.
To do this, please follow these steps (Video Part 1)

  • Login to the FMCSA portal->navigate to Account Management->My Profile->Portal Roles/USDOT#
  • Confirm the presence of / or add the “DACH Motor Carrier Admin” role from the available roles list to your Requested Roles
Note: you will need to add this role for each USDOT# in your Portal account.
Click Update Profile If you are the Portal Admin (Company Official), the role will be approved automatically. Return to the Clearinghouse to complete your registration. If you are NOT the Portal Admin (Company Official), you will need to wait for the role to be approved before you can continue your registration in the Clearinghouse. We recommend you reach out to your Portal Admin (Company Official) to approve the role. They must approve the role in Portal. Once you’ve completed the above steps, start the Clearinghouse Employer registration process and select “Yes, I have a FMCSA Portal Account” in Step 2 of the process (Video Part 2)
  • You will then be prompted to enter your Portal credentials.
  • After your Portal credentials are successfully verified, your Portal information will be brought into the registration process and will visible in your My Profile section after you’ve completed registration. For more detailed instructions, please click on the following link for the registration job aid for employers: https://clearinghouse.fmcsa.dot.gov/Resource/Index/Registration-Employer-Instructions

Step 2-4 Create Login.gov & Register in Clearinghouse as Owner Operator

Links for detailed registration instructions: Employers (including Owner Operators)

https://clearinghouse.fmcsa.dot.gov/Resource/Index/Registration-Employer-Instructions

Drivers covered under an employer’s consortium (random testing program)

Go to https://clearinghouse.fmcsa.dot.gov/ to register and select Vertical Identity at your C/TPA.

Step 5 – Buy Credits/Queries from FMCSA directly

The FMCSA Clearinghouse will charge $1.25 for each full or partial query that is made by you or your designated C/TPA on your behalf. You will need to run queries for new operators/drivers as well as current drivers annually.

CLEARINGHOUSE GUIDE LINKS

Links for detailed registration instructions:

Employers (including Owner Operators) Link to Clearinghouse

Drivers covered under an employer’s consortium (random testing program) Link to Clearinghouse

Go to https://clearinghouse.fmcsa.dot.gov/ to register and select Vertical Identity at your C/TPA.

FAQ

EMPLOYERS
Report drug and alcohol violations and check that no current or prospective employee is prohibited from performing safety-sensitive functions, such as operating a CMV, due to a drug and alcohol program violation for which a driver has not successfully completed a Return-To-Duty (RTD) process.

CDL DRIVERS
View own record, provide consent to current or prospective employers to access details about any drug and alcohol program violations, and select a Substance Abuse Professional, if needed.

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DOT Clearinghouse Enrollment